By-Laws

Lemont Junior Woman’s Club By-Laws   

Downloadable PDF

Article I:  Name
The name of this organization shall be the Lemont Junior Woman’s Club, Inc.  The Club shall be a member of the 5th Junior District Federation of Women’s Clubs and the General Federation of Women’s Clubs.   This Club shall be a not-for-profit corporation under the laws of Illinois.

Article II:  Purpose
The LJWC seeks to provide financial and volunteer support to educational, civic and philanthropic efforts that enrich the lives of citizens of our community. The goal of our efforts is to help fulfill the basic needs of Lemont citizens of all ages with an emphasis on children, who are the future of our community.

Article III:  Membership & Dues
Section 1
Membership shall be open to all individuals residing in Lemont and surrounding communities interested in promoting the stated purpose of this Club.

Committee selection by members will take place annually upon receipt of their dues and membership forms at the agreed upon event and/or meeting that coordinates with the New Year for the club.  That date will be determined by the incoming Membership Committee Chairperson and the President Elect for the new Club year.  Committee selections can then be made on that date by all members who are present, pay their dues and submit completed membership forms.  Committee assignments will be based on the order in which membership forms and dues are received.   Members submitting membership forms and dues received after this agreed upon event and/or meeting will be given committee assignments based on the order in which they are received.

Section 2
A prospective member may be recommended for membership by the Second Vice-President after prospect has attended a general meeting and completed a membership application.  Upon payment of annual dues, the new member will be sent a letter of welcome from the Membership Committee.

Section 3
The Club will have three classes of members:  Active, Inactive, and Associate.  Any change in status must be made in writing to the Second Vice-President.

  • An Active member in good standing shall pay current dues ($50), attend monthly meetings and participate in Club activities.   Active members will pay annual dues to the Second Vice-President by the 1st Wednesday in February of each year.  There will be a late charge of $15 for dues paid by existing members after February’s first General Meeting., unless an extension is granted by the Membership Chairman.  Any new person accepted for membership after September 15th, membership fees will be prorated.  Active members are required to serve on at least one committee and participate in “full Club projects”.  “Full Club projects” require the participation of the entire membership.  If a member is unavailable to fulfill their commitment of working on the day of the event, they are required to find a suitable replacement.  Ways and Means Committee Chairperson needs to be advised of replacements name and contact information by member.  If unable to find a replacement, Ways and Means will fill and in that  event, member will need to purchase a ticket for the replacement.  A majority vote of the Board of Directors is required and a description of the project must be presented in writing to the general membership prior to when it will be voted on by the general membership. “Full Club projects” require a 2/3 vote of the general membership present at the time of the vote.  The membership must be informed at the time of voting whether it is a “full club project” or a “general project”.  “General projects” do not require participation from the entire membership.
  • An Inactive membership is available to a member in good standing who is unable to fulfill her responsibilities to the Club.  A request for inactive status shall be presented in writing to the Second Vice-President and subject to Board of Directors approval.  Inactive status may not exceed three years.  An inactive member may only attend Club functions which are open to the public.  Voting privileges and the right to hold office shall be forfeited.  A member who changes to inactive status at any time during the Club year must pay annual dues of $50.  She may return to active status at any time without loss of seniority by notifying the Second Vice-President in writing.  However, no dues shall be refunded.
  • An Associate membership is available to members who have been an active member in good standing for a minimum of five consecutive years (sixty months) and who no longer wish to serve as an active member.  An associate member may attend General Meetings and Club functions but does not have the power to vote or hold office.  An associate member’s annual dues are $50.  A member’s change in status must be approved by the Board  of Directors.

Section 4 – Forfeiture of Membership

  • A member wishing to resign shall send a letter of resignation to the Second Vice-President and pay any outstanding debts.
  • Members whose dues remain unpaid by first Wednesday of February will be notified by the Second Vice -President.  If dues remain unpaid by the first February meeting the member may be dropped from the membership by majority vote of the Board of Directors. Seniority (years vested with the club) may also be forfeited.
  • If a member is absent for more than three consecutive general meetings and/or three consecutive committee meetings, her Committee Chairman should place a telephone call or mail a letter to the member asking about the member’s situation.  If a resolution is not reached, then at the end of the year what is known about the member should be referred to the incoming Membership Chairman.  She should inquire about the member’s intentions and discuss her status for the upcoming year.  A letter of explanation must be sent to the Second Vice -President. Upon review of that letter, the Board of Directors will decide membership status.
  • A member may be asked by the Board of Directors to resign if she engages in any activity that could damage the reputation of the Club.  This action would require a 9/10th vote of the Board of Directors.

Article IV:  Fiscal Year
The fiscal year shall be January 1st through December 31st

Article V:  Nominations, Elections and Voting
Section 1
The Nominating Committee shall be responsible for selecting at least one candidate for each Executive Board of Directors position. Nominations from the Nominating Committee are treated the same as nominations from the floor.

Section 2
Elections shall be by ballot if more than one candidate is running for an office.  In the event of only one candidate running, the vote
may be made by voice. Candidates are elected by a plurality.

Section 3
Elections will be conducted at the November general meeting.  Installation of new officers shall be done at the December Installation Banquet.

Section 4
Nominations from the floor must have had prior consent from the person being nominated.  The person being nominated must accept or decline immediately.  In the event the person being nominated is not present at the time of the nomination, she can give her consent in advance in writing to either the Nominating Committee chairperson or to the person who is nominating her.

Section 5
In the event that a decision needs to be made prior to a Board Meeting or General Meeting the President can call for an Emergency Email/Phone Vote.  Board voting will require a majority of board members voting to pass.  General Meeting voting will require a quorum; 1/3 of the active membership responding with a majority vote.  Committee Chairs will be responsible for assisting with this process.

Article VI:  Meetings
Section 1
General meetings of the Club shall be held at 7:00 PM on the first Wednesday of each month from September through May at the Lemont Village Hall, unless otherwise designated by the Board of Directors.

Section 2
1/3 of the active membership shall constitute a quorum at the regular membership meetings.

Section 3
No sales of tickets or soliciting of funds other than Club fundraisers is permitted in the meeting room unless authorized by the Board of Directors in advance.

Section 4
No political speeches or soliciting of signatures for petitions is permitted in the meeting room unless authorized by the Board of Directors in advance.

Section 5
The Club membership list, printed in the Lemont Junior Woman’s Club Yearbook, is to be used for Junior activities only and not for the solicitation of business.

Article VII:  Executive Officers
Section 1
The executive officers shall be President, First Vice-President, Second Vice-President, Third Vice-President, Fourth Vice President, Secretary, and Treasurer.

Section 2
Whenever possible, executive officers will have at least one year’s experience on the Board of Directors.

Section 3
The executive officers of the Club will be elected to serve one year.  No executive officer will serve in the same capacity for more than two years in succession.

In the event the Second Vice-President, Secretary, or Treasurer is unable to complete her term, a successor will be elected by the remaining Board of Directors members.  Filling a vacancy in the Presidency or First Vice-Presidency position is covered in Article X, Section 1.

Officers shall be required to attend all meetings of the Board of Directors and general membership meetings unless previously excused.

Section 4
It shall be the duty of the Executive Board of Directors to appoint the chairmen of standing committees immediately after the annual election in March.  A member interested in becoming a chairman shall notify the incoming President.

This committee will also be responsible for appointing four Club members to serve on the Safety Village Commission, according to the guidelines established in the Safety Village Commission By-Laws.

Section 5 – Duties of the Officers
A.  The President shall:

  1. Be the official representative of the Club.
  2. Preside at all meetings of the Club and the Board of Directors.
  3. Approve bills for payment by the Treasurer and sign checks in the absence or inability of the Treasurer to do so.
  4. Write a report for each Club newsletter.
  5. Submit written reports to the 5th District Illinois Federation and general Federation.
  6. Be a delegate to GFWC, IFWC and the 5th district meetings and conventions.
  7. Be a delegate to the Board of Directors of the 5th District Junior organization.
  8. Serve as an ex-officio member on all committees except the Nominating Committee.
  9. Must be bondable.
  10. Will prepare a calling tree for all members to be published in the yearbook in the event that the entire membership must be notified of a meeting cancellation, a potentially dangerous situation, or as needed in the judgment of the President.
  11. Be in charge of disseminating all information about GFWC/IFWC projects to the appropriate committees.
  12. Will assign a committee or committees to host each general meeting.  The assigned committee will be responsible for set up and clean up for the general meetings and will also be responsible for bringing beverages and snacks.

B.  The First Vice-President shall:

  1. Serve as the President-Elect.
  2. Assist the President in her duties and assume the duties of the President in her absence or inability to serve.
  3. Serve as Philanthropies and Reporting chairman.
  4. Represent the Club as a delegate at GFWC, IFWC, and 5th district meetings and conventions.
  5. Be a delegate to the Board of Directors of the 5th District Junior organizations.
  6. Serve as the Club Parliamentarian.
  7. Present Bylaw revisions to the Board and General Membership when necessary.
  8. Must be bondable.

C.  The Second Vice-President shall:

  1. Serve as Membership chairman.
  2. Accept and record payment of dues, keep an accurate list of Club members, and keep attendance records.
  3. Work to gain new members and retain present members.
  4. Serve as hostess for the annual membership drive.
  5. Assume the duties of President in the absence of the President and First Vice-President.
  6. Plan and execute social gatherings for Club members.

D.  The Third Vice-President shall:

  1. Serve as the Ways and Means Chairman.
  2. Present proposed “full Club” fund raising projects to entire active membership for vote.
  3. Be responsible for appointing a chairman for each Ways and Means project.
  4. Assume the duties in the absence of the President, First Vice-President, and Second Vice-President.

E.  The Fourth Vice President shall:

  1. Serve as Safety Village Programs Chairman.
  2. Oversee all aspects of LJWC safety training programs, and liaison with Park District personnel.
  3. Assume the duties in the absence of the President, First Vice-President, Second Vice-President, and Third Vice-President.
  4. Must be bondable.

F.  The Secretary shall:

  1. Keep a record of all meetings of the Club.  A copy will be made available to all Board of Directors members and committee chairs at the next General meeting.
  2. Be in charge of all Club stationery and Club seal except those belonging to the Treasurer.
  3. Conduct official correspondence of the Club and write notes of courtesy at the request of the President.
  4. Prepare a copy of the minutes from the general meetings for the monthly newsletter.
  5. Check the post office box at least once a week or more if appropriate and distribute the mail.
  6. A copy of the Board Meeting minutes will be made available to the membership at the General Meetings.
  7. Serving on a committee is not required, but is an option.

G.  The Treasurer shall:

  1. Be custodian of all Club funds and deposits.
  2. Keep an accurate record of all receipts and disbursements.
  3. File a Federal Income Tax Return and State Annual Report, if necessary.
  4. Record and deposit into the Club checking account dues received from the Second Vice-President.
  5. Pay out money only when vouchers (with receipts attached) are presented.  Vouchers must be signed by the submitter and the treasurer.
  6. Serve as a regular member of the Audit, Philanthropies, and Budget Committees.
  7. Close the corporate books by December 31.
  8. Give a final annual report at the annual meeting and pass on all books and record to the incoming Treasurer.
  9. The budget requires a majority vote of the Board of Directors at the January Board meeting and a majority vote of the general membership at the February general meeting.  The budget will be printed in a newsletter prior to being voted on by general membership.
  10. Must be bondable.

Article VIII:  Board of Directors
Section 1
The Board of Directors shall consist of the elected officers and the chairperson from all standing committees.

Section 2
The Board of Directors shall plan and direct the work of the corporation.  The Board of Director s shall:

  • Meet once a month prior to the general meeting and through the summer.  Special Board meetings may be called by the President.
  • Have the power to fill vacancies on the Board of Directors during the year, with the exception of First Vice -President (see Article X, section 1)
  • May authorize the expenditure of up to $125 per year over the budget without consent of the general membership.
  • Take attendance at committee meetings and submit those at each Board meeting to the Second Vice-President.
  • Determine whose membership is not in good standing.

Section 3
If a Board of Directors member is unable to attend a Board or general meeting, the member must notify the President and or the hostess and submit a report of her committee’s activities in advance of  the Board meeting.

Section 4
A member of the Board of Directors who fails to fulfill the duties as required in the by-laws will be called before the Board of Directors and may be asked to relinquish the office.  This would require a 2/3 Vote of the Board of Directors.

Section 5
If a Board of Directors member should commit an act that the Board of Directors feels could damage the reputation of the Club, the Board of Directors could ask that person to step down.  This would require a unanimous vote of the Board of Directors.

Section 6
1/2 of the Board of Directors constitutes a quorum at regular Board meetings.

Section 7
A majority vote of Board members present at a meeting of the Board of Directors is required to pass a motion unless a particular motion is addressed elsewhere in these by-laws requiring a larger vote.

Section 8
The Executive Board of Directors will have final approval of the “Kelly Award” recipient(s) recommended by the Membership Committee.

Article IX:  Standing Committees
Section 1
The standing committees of the Club shall be (A)Philanthropy/Reporting, (B)Membership/Social, (C)Ways & Means, (D)Public Relations, (E)Publications, (F)Education (G)Home Life, (H)International/Public Affairs, (I) Safety Village Programs and (J)Welcoming Committee

Section 2

A. Philanthropy/Reporting
The First-Vice President shall be Chairman of the Philanthropy/Reporting Committee.  She shall also recommend Bylaw revisions to The Board and The General Membership when necessary.  The Philanthropy Committee  shall consider all matters of civic interest and welfare and shall investigate the merits of proposed philanthropies.  It shall recommend for approval all local and federal projects to the general membership.  All monies, raised by the Club, other than Club operating expenses or committee projects, shall be appropriated to the Philanthropy Committee for disbursement.  Monies requested for committee projects need not be approved by the Philanthropy Committee. Philanthropic disbursements need a majority vote of the Board of Directors and the general membership.  The general membership must be given prior written notice of proposed philanthropic disbursements before being voted on.

A majority vote of the general membership is required.  In an emergency, the Philanthropy committee can request the Board to approve the disbursement of funds up to $200 during the fiscal year without consent of the general membership.

The following guidelines shall be applied by the Philanthropies committee when evaluating donat ion requests:

  1. Should be an urgent need within the Lemont  community
  2. Serves primarily citizens in Lemont and the surrounding area
  3. Enhances the health and safety of citizens in our community
  4. Recipient has limited resources and significant financial need or cannot self-sustain

Upon request, the Philanthropy Committee can approve and authorize the donation of a LJWC Lemont Throw and/or cookbook to other Lemont not-for-profit organizations without the approval of the Board or directors and the general membership.  Each organization will be limited to the donation of one LJWC Lemont Throw and/or cookbook annually.  A total of ten (10) Throws and (10) cookbooks can be donated annually (club year).  If more than ten throughout the club year are required, Board approval will be needed.  This bylaw applies until supplies last.

All Philanthropic donation requests must be recorded on a Philanthropic Donation Request Form and a Motion Form. Upon approval and recording, said forms are to be filed with the Treasurer with corresponding vouchers.

The First Vice-President shall keep a current list of all donations made during the fiscal year.  All donations made in previous years must be reassessed for current needs, with the exception of GFWC contributions.  This committee  will also be responsible for the library donation of books in honor of member’s baby’s births or adoption and the current President.  A chosen memorial will also be made on behalf of member’s death or death of member’s immediate family member (mother, father, husband, child).  It is the duty of the Chairperson of this committee to follow through with all donations in a timely manner.

The First Vice-President shall serve as Reporting chairman.  She will be responsible for having committees keep track of projects and hours for each of their committee members.  The Reporting Committee will be responsible for compiling and submitting all reports to the federation.

The President may donate $100 of Club funds to the charity of her choice without a vote of the general membership or the Board of Directors.

The Philanthropy committee will preside over the Crisis/Disaster Fund.

The Philanthropy committee has discretionary ability with approval from the President to disburse up to $300 between June 1 and September.

B.  Membership
The Second Vice-President shall be chairman of the Membership Committee.  The Membership Chairman shall keep an accurate up-to-date file on each member, listing any offices or chairmanships held by each member each Club year and any pertinent information useful to the Club.

The Membership Chairman and the President will determine the number of members needed for each committee through interviews with past committee chairs.  It is the responsibility of the Membership Chairman to fairly distribute volunteers between committees.

The Membership Committee will host the annual membership recruitment event  and will have responsibility for developing a program or programs to orient new members.

The Membership Committee will plan social activities for the Club.

This committee will coordinate the programs for the General Membership meetings by the February Board meeting. Beverages, food, set up and clean up will be supplied by the hosting committees.

This committee will coordinate the Sunshine Meal program.  Sunshine Meals are provided to members upon the suggestion of a member when there is a family illness, birth, or a “pick me up” as perceived to be needed.

The Membership Committee is responsible for presenting the “Kelly Award” recognizing a club member who has demonstrated an outstanding dedication to the LJWC and the Lemont Community, and has done so with a sense of humor and positive attitude.

A $20 donation will be given to the “Random Acts of Kindness” Fund in the recipients honor and $5 will be given to the recipient to enact her own act of kindness.

This committee shall plan the Installation Ceremony for the Club.

This committee will recognize 5 and 10 year members at installation dinner.

The Membership Chairman will present to the Board of Directors the applications of prospective new members. Change in status of current members must be presented to the Board of Directors for a vote. (See Article III)

The committee is responsible for compilation, typing and printing of the annual Yearbook and the monthly newsletter “Juniors Journal”.  The newsletter should be sent prior to the general meeting.

All publications pertaining to the club will include the following info:
Address:  P.O. Box 563, Lemont, IL 60439
Email:  ljwc2000@excite.com
Website:  www.lemontjuniorwomansclub.org

C.  Ways and Means
The Third Vice-President shall serve as chairman of the Ways and Means Committee.  The Ways and Means Committee raises money to support the Club’s philanthropic endeavors by planning and conducting money-making events.

Any project that depends on the active participation of the entire membership for its success is deemed a “full Club project”.  “Full Club projects” should be proposed to the members in writing prior to voting and require a 2/3 vote of members present at the time of the vote.  “General Club projects” do not need to be voted on by the general membership.  Phone votes are not appropriate.

This Committee shall have a Senior Chairman and a Junior Chairman, with the Junior Chairman assuming the Senior Chairmanship the following year.

D.  Public Relations
The Public Relations Committee shall have charge of all publicity notices and reports for the press.  All news concerning the corporation shall be approved by the Public Relations Chairman.  The committee will manage the website and distribute Club correspondence via email.  One member of this committee shall be the Club Historian.  The committee will also be responsible for compiling and emailing the monthly newsletter “Junior’s Journal.”

E.  Education, Conservation & Arts
The Education Committee is responsible for activities related to teaching and learning within the community and the Club.  Responsibilities include judging the D.A.R.E. Essay Contest.  Other activities may include projects or providing information to the Club regarding community beatification, creative, performing, visual and culinary art, library activities, and health issues.

Committee will be responsible for communicating to the general membership information provided by the GFWC in International and Public Affairs.  They shall keep the general membership informed of any local, state, or national issues that are of importance to the general membership and develop appropriate projects in this area.

Scholarships: The committee will be in charge of setting up criteria and presenting candidates to the board for consideration. A maximum of up to Three (3) $1,500 scholarships, budget allowed, will be offered each year. The application deadline will be at the discretion of the committee. The scholarships will be available to graduating high school students who reside in Lemont and attend area high schools and also to a woman with a high school diploma who may be returning to school to begin or finish their continuing education.

F.  Home Life

  1. work with elderly
  2. today’s living
  3. family issues
  4. children games (i.e. Heritage Fest)
  5. Breakfast With Santa

G.  Safety Village Programs

The Fourth Vice-President shall serve as Chairman of the Safety Village Programs Committee.  The Safety Village Programs Committee will oversee all aspects of the Lemont Junior’s Club safety training programs, and liaison with Park District personnel.  Duties will include coordinating and developing curriculum, registration, liaison with other agencies involved with safety training, training personnel, procuring supplies, and providing a safe environment for classes.  Will evaluate Safety Village Camp Program agreement with Park District yearly and advise as necess ary.

This committee shall have a Senior Chairman and a Junior Chairman, with the Junior Chairman assuming the Senior Chairmanship the following year.  The Senior Chairman shall also serve as an ex-officio member of the Safety Village Commission.

All Safety Village Program flyers will include the Safety Village permanent site telephone number (630-257-6755) and P.O.Box 563, Lemont, IL  60439 for informational purposes.

H.  Welcoming Committee
This committee will be in charge of the welcoming service  in our community.  Duties will include making up visit cards, maintaining inventory, preparing bags for delivery, marketing for new businesses to enter the program, and notifying businesses when visits have been made.

I.  Lemont Juniorettes
The Lemont Junior Woman’s Club will provide an advisor to the Lemont Juniorettes.  The advisor will be responsible for guiding and directing the Juniorette Club.  The Lemont Juniorettes is governed by its’ own by-laws.

Section 3
It shall be the duty of all chairmen to:
A.  Give prior notice of all committee meetings to the President and to the Secretary.
B.  Make a verbal report of the activities and work of the committee at every Board meeting.
C.  Submit a written report of activities and work of the committee for publication in the Club newsletter.
D.  Obtain Board of Directors approval for disbursement of funds in excess of the original budget.
E.  Shall be responsible for Federation reports pertaining to this particular committee.
F.  Shall forward all reports, files, notes and materials purchased with the Club money to the next chairman.
G.  Give the Treasurer an annual operating expense budget prior to the February budget meeting.
H.  To appoint a member of their committee to serve as Public Relations liaison.
I.  To keep track of volunteer hours for each member of their committee and submit these to the Reporting chairman.
J.  Obtain majority vote of the board of Directors and general membership for funding or requirement of volunteers for committee projects. Written notice in advance must also be given to the general membership.  This is to ensure that all projects are keeping with the mission of the club (see article II).  Eliminating any existing projects should also be approved by the board as these changes may have budgetary implications.  Written notice in advance must also be given to the general membership.
K.  Obtain majority vote of the Board of Directors for funding of committee projects.  Whenever possible, project expenses should not exceed 50% of profit for fund-raising projects.
L.  All receipts must be submitted for reimbursement to the Club treasurer within 30 days of project completion.
M.  Give President a copy of minutes from committee meetings.

Article X:  Special Committees
In addition to the special committees listed below, a special committee may be appointed by the President to do specific work.  It ceases to exist when its work is done unless it is discharged sooner.  Special committee chairpersons may attend meetings of the Board of Directors by invitation of the President.

Section 1 – Nominating Committee
This committee will consist of the Nominating Committee chairperson (described below), and two members from the active membership with varying Club backgrounds and experiences, appointed by the Board of Directors at the August Boar d meeting. The President shall serve as advisor to this committee.

The Nominating Committee will observe Club members and be prepared to recommend the persons best qualified to fill the executive offices.  At the September general meeting, a written survey will be taken from the general members on whom they think would be qualified for each position.  From the survey and their own observations, the Nominating Committee will come up with candidates for each position.  The First Vice-President must be selected first.  Candidates will be called in order of preference. Each possible candidate has 24 hours in which to accept or decline being slated for an office.  If she rejects, the next candidate is called.  After the First Vice-President is slated, the other executive positions may be slated.  The committee will have a ballot of candidates picked before the October newsletter and general meeting.  The Nominating Committee may select more than one person for each position.

The Nominating Chairperson:

  1. Will be elected by the Board of Directors prior to the September general meeting.
  2. Will notify the two committee members of their appointment.
  3. Will survey the active members at the September general meeting.
  4. Will call for nominations from the floor at the October and November general meetings.
  5. Will present a slate of proposed officers to the active membership at the November general meeting…
  6. Will conduct elections at the November general meeting.
  7. Should request current detailed membership database printout.

In the event the First Vice-President is unable to continue in office, the Nominating Committee will hold a special meeting to select a candidate for First Vice-President and submit her name to the membership for a vote.  In the event the President is unable to continue in office the First Vice-Present will move into the President position and a new First Vice-President would be elected following the format described above.

The Nominating Committee shall slate at least one person for each office.  The Nominating Committee will also act as tellers for the election.  A member of the Nominating Committee may not run for an Executive Board of Directors position while serving on the Nominating Committee.  If she decides to run for an Executive Board of Directors position after being picked for the Nominating Committee, she should step down from her position on the Nominating Committee.    The Board of Directors would appoint a new member for the Nominating Committee.

Section 2 – Audit Committee
This committee will audit the books of the Treasurer in January and report the findings of its audit to the Board of Directors immediately and to the general membership at the March general meeting.  The Audit Committee will be appointed by the newly elected President and will consist of a previous Club Treasurer, the current First Vice-President, and one person from the general membership and will be chaired by the incoming Treasurer.  The President and out going Treasurer may attend.

Section 3 – Budget Committee
This committee will meet in December and will prepare a budget to present to the Board of Directors for preliminary approval at the January Board meeting.  It is recommended that this committee shall consist of the President, the immediate Past President, the First Vice-President, Treasurer and immediate past Treasurer.  The Treasurer will serve as chairperson.  Any Board of Directors member is welcome to attend.  The budget must be presented to the Board of Directors at the January Board meeting.  The budget requires a majority vote of the Board of Directors and the general membership.  The Budget should be printed in the February newsletter.

Section 4 – Safety Village Commission
Now that construction of the Lemont Safety Village permanent site is complete, the purpose of the Safety Village Commission is to oversee the site and liaise with the appropriate organizations (including the Village of Lemont) for the maintenance and repair of the facility. The Commission consists of two appointed members and three ex-officio members. Two members of the LJWC are appointed to the Commission for a two-year term by the President of the LJWC. Those terms shall be staggered so a new member is appointed each year. In the event that one of the members resigns, the current President will nominate a replacement to be approved by the remaining Commission members. Serving on the Commission will fulfill the member’s committee requirement.

The current First Vice President, the current Safety Village Chairman and the current LJWC President will serve as ex-officio members of the Commission. All members of the Commission have voting privileges.

The Safety Village Commission is governed by its own by-laws.

Article XI:  Indemnity Clause
Any person made party to any legal action by reason of the fact that she is or was an officer or member of LJWC shall be indemnified by the Association against reasonable expenses, including attorney’s fees, necessarily incurred by her in connection with the action or with any appeal therein.  This indemnification does not apply if a court determines that the legal action resulted because the officer or member was negligent or guilty of misconduct in the performance of her duty for the LJWC.  The right of indemnification established in this article does not exclude any other rights to which such officer or member may be entitled.

Article XII:  Parliamentary Authority
Robert’s Rules of Order, Newly Revised shall be the parliamentary authority in all matters not specified in these by-laws and standing rules.

Article XIII:  Amendments
This constitution may be amended at any general meeting by a two-thirds vote of the members, provided Board of Directors approval and written notice of such amendments had previously been given.

Article XIV:  Minimum Balance
The Philanthropies checking account shall maintain a minimum dollar amount of $10,000.00 at all times.  If circumstances arise that warrant this amount to be lowered, then a majority vote of the Board of Directors and the General Membership shall occur.

As charter members of the Lemont Junior Woman’s Club, we adopt these by-laws on this date May 5, 1993.

Revised April, 1994. M. Brew
Revised April, 1995. M. Brew
Revised April, 1996. M. Brew
Revised April, 1997. M. Brew
Revised May, 1997    M. Brew
Revised April, 1998  M. Brew
Revised April, 1999 M. Brew
Revised August, 2000 D. Coules
Revised May, 2001 D. Coules
Revised, July, 2002, L. Conlon
Revised, September, 2002, L. Conlon
Revised, September 2003, L. Fisher
Revised, September 2004, L. Slivinski
Revised, February 2005, L. Slivinski
Revised, September 2005, B. Douglass
Revised, November 2005, B. Douglass
Revised, February 2006, S. Demack
Revised, March 2006, S. Demack
Revised, April 2006, S. Demack
Revised, September 2006, S. Demack
Revised, October 2006, S. Demack
Revised, November 2006, S. Demack
Revised, April 2007, P. Senese
Revised, September 2007, P. Senese
Revised, November 2007, P. Senese
Revised, December 2007, P. Senese
Revised, September, 2008, S. Taylor
Revised, October, 2008, S. Taylor
Revised, September 2009, K. Cliff
Revised, November 2009, K. Cliff

Article XIV: Dissolution Clause
If the Lemont Junior Woman’s Club should be dissolved, its assets shall be distributed to volunteer organizations or organizations qualified under 501c3 of the Internal Revenue Code. No assets may be distributed to individual members or any group of members. If possible, these distributions will be suggested by the Philanthropies Committee and approved by the Executive Board.